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MAIN PURPOSE OF JOB
Accounts Payable is responsible for preparing, recording, verifying, and paying vendor invoices for goods and services in a timely basis. Whilst ensuring external and internal controls and policies are adhered to.
RESPONSIBILITIES INCLUDE
- Assist with opening new vendors in Basware and SAP, adhering to the procurement/supplier procedures for Chanel, Global Corporate, Croydon Logistics, Eres, Maison Michel, Goossens and Parfum Chanel
- Assist with maintaining the new supplier request spreadsheet
- Purchase order new vendors complete a new supplier form, pull across purchasing vendors into accounts side on SAP and obtain new supplier bank details confirmations.
- Conduct BVD checks for all new suppliers and chase any outstanding checks for suppliers which are being checked/authorised by legal team.
- Assist with requesting and chasing new suppliers bank details
- Opening daily post and scanning any invoices into Basware
- Assist on Basware queues to ensure invoices are sent out to the business for approval
- Dealing with queries in a prompt, courteous and efficient manner
- Assist managing the Accounts Payable Mailbox
- Weekly payment runs
- Reconcile supplier statements
EXPERIENCE AND SKILLS REQUIRED
Proven experience within an Accounts Payable role
Must be computer literate, with previous SAP/MS Excel experience an advantage
Able to communicate with internal and external departments in a courteous manner via phone, email and personal meetings as necessary.
Self-motivated, organised, enthusiastic with a flexible attitude and approach to work as well as the ability to work on own initiative.
Accurate and numerate with good attention to detail
General
Although comprehensive the job description is not exhaustive and additional duties may be added according to the needs of the business.
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